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Project Support Officer

Save the Children

Child Safeguarding Statement for Adverts

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

We undertake rigorous procedures to ensure that only people suitable to work with children are allowed to join our organisation and all candidates will be therefore be subject to this scrutiny.

CS positioning statement:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.


TITLE:   Project Support Officer

TEAM/PROGRAMME:  Shanghai

LOCATION: Guangzhou

GRADE: 5

CONTRACT LENGTH: 2 years.

CHILD SAFEGUARDING: (select only one)

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working  in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check  will be required (at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE:

To provide efficient and effective support to implementation of Guangzhou Projects, include admin,supply chain, logistic, IT,asset management and maintenance, finance voucher management and documentation,

 In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Shanghai Admin  & Supply Chain Officer

Direct: N/A

Indirect : N/A

Budget Responsibilities: N/A

KEY AREAS OF ACCOUNTABILITY :

Ø  Provide the daily administrative support in Guangzhou team

Ø  Following the work plans/ procurement plan of Child Protection, SHN, ASST

Ø  Logistic arrangement for other Office (Beijing, Shanghai, Xinjiang, Yunnan, Sichuan), or request from Member visitors if necessary

Ø  To collect and document all the expense claim vouchers in Guangzhou Team, prepare the monthly payment vouchers for suppliers such as office supplies,      property, internet, telephone and ensure to be paid on time

Ø  To assist Shanghai Admin Officer to update the Guangzhou supply chain list and update procurement tracker on monthly

Ø  Vetting and maintain relationship with related suppliers

Ø  Asset management and overall maintenance of the office premises, facilities assets and equipment in Guangzhou office and quarterly update.

Ø  Arrange and organize for all non-programme activities, events, outing, annual dinner, team building ,training support to improve our culture

Ø  Office storage management and maintain a good working environment

Ø  Handle other administrative and supply chain tasks as needed from time to time in order to ensure the smooth running of the team


BEHAVIOURS (Values in Practice)

Accountability:

·         holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·         holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

·         sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·         widely shares their personal vision for Save the Children, engages and motivates others

·         future orientated, thinks strategically and on a global scale.

Collaboration:

·         builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

·         values diversity, sees it as a source of competitive strength

·         approachable, good listener, easy to talk to.

Creativity:

·         develops and encourages new and innovative solutions

·         willing to take disciplined risks.

Integrity:

honest, encourages openness and transparency; demonstrates highest levels of integrity


QUALIFICATIONS 

Bachelor degree or above


EXPERIENCE AND SKILLS

Essential

Strong interpersonal skill and ability to handle multiple tasks

Strong sense of responsibility and good organization and communication skills,

Good written English skills and good Cantonese communication skills

Familiar with using MS Outlook, Word and Excel

Minimum 2 years relevant working experience on administration or project assistant.

Can work under pressure

Desirable

experience in iNGO is an asset

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.



If you are interested in this position, please read the Child Safeguarding  first, fill in the Application Form and send it back to beijingoffice.china@savethechildren.org before 6 June, 2019.