Save the Children

Child Safeguarding Statement for Adverts

Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.

We  undertake rigorous procedures to ensure that only people suitable to  work with children are allowed to join our organisation and all  candidates will be therefore be subject to this scrutiny.

CS positioning statement:

We  need to keep children safe so our selection process, which includes  rigorous background checks, reflects our commitment to the protection of  children from abuse.

TITLE:  Admin Officer

TEAM/PROGRAMME: HR&Admin&IT

LOCATION: Beijing, China

GRADE: 5

CONTRACT LENGTH: Fix Term

POST STATUS: National

CHILD SAFEGUARDING:

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

This position is to support admin function to ensure that all administrative services are rendered in an effective, efficient, customer-oriented, and professional manner to all internal and external customers. in order to deliver effective admin service in Beijing office. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly. 

SCOPE OF ROLE: 

Reports to: Head of HR, Admin and IT

Staff reporting to this post: No 

Budget Responsibilities: No

KEY AREAS OF ACCOUNTABILITY : 

·       Overall maintenance of the residence/office premises, facilities assets and equipment in Beijing office and ensure that these are secure and efficiently utilized.

·       Stamp management; contracts/documents filing.

·       Manage Beijing office logistical support for staff/visitor’s travel arrangements, meetings, events, training and workshops as required.

·       Maintain administrative daily ordinary operation such as stationeries, drinking, office cleaning and sorting, mail express receiving and sending.

·       Liaise with supplier for translation request

·       Handle other administrative tasks as needed from time to time in order to ensure the smooth running of the team and the Save the Children China programme.

·       Check the debt notes for logistics, hotels, office supplies, office premises, internet/telephone/conference services, translation and ensure to be paid on time.

honest, encourages openness and transparency; demonstrates highest levels of integrity

EXPERIENCE AND SKILLS

Essential:

·       Master Degree, 0~1 years work experience in Admin-related field. Fresh graduate is also considered.

·       Good interpersonal skill and ability to handle multiple tasks

·       Good written English skills

·       Familiar with using MS Outlook, Word and Excel

·       Detail oriented, strong sense of responsibility. 

·       Commitment to and understanding of Save the Children’s aims, values and principles.

Desirable

Interested in NGO industry; Fast learner. 

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.