TITLE: Stakeholder Engagement Senior Officer
Contract Type: National only
GRADE: (please leave this blank) Level 4
CONTRACT LENGTH:Fix term contract
Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
Save the Children China is one of the Country Offices set under Save the Children International (SCI), receiving funds through SCI and /or SC member offices, as well as operating programmes in China. In China, we are registered as an international NGO and are supervised by Ministry of Civil Affairs (MoCA, our business supervisory unit) and Beijing Public Security Unit (PSB), in accordance with Administration of Activities of Overseas Nongovernmental Organizations in the Mainland of China (in short, INGO Law). Theory of Change (ToC) is our way of working to maximize our impact for children. In partnership is central of ToC and a key element of the 2022-2024 Country Strategic Plan (CSP) for China.
In line with our position in SCI families as well as our registration status in China, the role holder will be expected work under China Programme Operations Team to collect, report and update to Beijing PSB about CO’s programme delivery /operation; to develop, review and strengthen our partnerships with civil society organisations, institutional partners, the private sector, research institutions as well as our collaboration with different levels of government. S/he will also provide support for plan and implement capacity build for partners and civil society organisations to increase their effectiveness in contributing to the realisation of children’s rights in China.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Director of Program Operation
Staff reporting to this post: n/a
KEY AREAS OF ACCOUNTABILITY:
Government Relationships Management (50%)
· Serve as the focal point with Chinese regulators at the national level, in particular with PSB, and maintain an open channel of communications with regulators;
· Provide guidance, at the authorization of Senior Management Team (SMT), to programme implementation teams on their engagement with regulators at various levels;
· Clearly communicate with the ESMT (Extended SMT) all requirements raised by regulators and support HoPs to ensure the full compliance of China CO’s operation with relevant laws and regulation;
· At the authorization of SMT, to mobilize internal CO resources and drive the development and timely submission of reports to Chinese regulators to meet their regular and ad-hoc information request, including but not limited to: annual work Plan, annual work report, annual inspection/audit (by request), monthly activity plan, employee and partner list, organizational changes, etc; and
Partnership Management Systems and Policies (25%)
· Serve as national focal point engage with regional and global to update, prepare draft policies and reports as required by SCI regional and global.
· In collaboration with the MEAL team, HRD to the development and rollout of improved accountability, feedback, and response safer partnership mechanisms for partners and CSOs.
· Ensure a comprehensive safeguarding approach for Partners is in place, recommended to partners.
· Help ensure partners’ have a voice into Save the Children China’s strategic planning, program design and proposal/concept paper development;
· Attend periodic partnership audits to check on consistent application of core partnership strategy across projects and programs, and work with all other departments as relevant/required to maintain relevant partnership functions and compliance;
· In collaboration with relevant departments, facilitate partners’ feedback on their partnership with Save the Children China and work with relevant departments to address feedback;
· Work with the Director of Programme Operations to set up systems for working with partners in humanitarian preparedness and response, as per the Core Humanitarian Standards.
· Engage in global and regional discussions on Save the Children’s approaches to partnership, contributing learning and leveraging best practices from other contexts.
Partnership Management Capacity building (10%)
· Support programmes in ensuring quality partnership management and knowledge sharing
· Support the delivery of capacity building to other functions of the CO, in particular the partner implementation teams and to Partner organisations.
· Establish and orient staff and partners on principles of partnership and partnership management; facilitate on-boarding of new partners; build capacity of SC staff to effectively work with partners;
· Coordinate the strengthening of all implementing partners, taking into account their different natures, including on child safeguarding issues, capacity to deliver quality results for children and developing efficient organisational operations;
· Along with Program Teams, carry out partner organizational capacity assessments – for new and existing partners. Analyse assessments to identify specific capacity building and organizational development needs, and ensure systematic follow up;
· Plan a schedule of regular visits/meetings between SMT and key partners;
Civil Society Networking (10%)
· Under the direction from Country Director , proactively engage in civil society networks and SCI working groups to produce the input to the ongoing strategic planning for China CO
· Engage Save the Children China in external discussions on partnership and civil society strengthening in China, sharing our approaches and learning from others;
· In collaboration with relevant departments, help establish, nurture and maintain strong partnership relations with the national government, civil society, private sectors, media and academic institutions;
· Support SMT for CO management report consolidation and track
· Under the direct instruction of Country Director/Ops Director, prepare and submit ad-hoc reports to regulators;
· Ad-hoc work assigned by line manager
BEHAVIOURS (Values in Practice)
holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.
builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
develops and encourages new and innovative solutions
willing to take disciplined risks.
honest, encourages openness and transparency; demonstrates highest levels of integrity
Bachelor’s degree, major in International Development, English, Business Administration, etc.
At least 3 years’ experience in related field, such as government relations, business development, awards /partnership management, and preferred with at least 1 year experience in working for a non-profit organization.
EXPERIENCE AND SKILLS
Highly developed interpersonal and English communication and writing skills
Good analytical skills and strategic planning abilities.
Good computer literacy and excellent documentation skills
Ability to proactively identify issues and problem-solving skills to address these
Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team with an energetic and proactive approach is critical.
Proven excellent time management and planning capacity
Attention to details in all tasks
Developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
Ability to operate within a predominantly administratively self-servicing environment.
Commitment to the aims of Save the Children, an organisation working for social change and active in the promotion of the rights of the child.
Consider new graduate with relevant internship experience
Previous Experience in government relations for a non-profit organization
Previous experience in fundraising or grant management for a non-profit organization
Budgeting and can read financial reports
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Be required to carry out the duties in accordance with SCI Accountability Procedure;
Hold accountable to children and communities which includes providing regular, timely and accessible information to children and adults in the communities;
Providing children and adults with opportunities to express their views and influence decision-making across the program cycle;
Solving feedback or complaints received from Save the Children China Country Office’s multiple feedback and reporting channels if relevant and collect feedback from communities and report to MEAL team on a regular basis.
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.